Every year, more and more firms throughout the world have data leaks. How companies can protect their weakest point – sensitive information displayed or printed – with VDRs.
Cases where employees steal information cost companies, not just reputation, but also money, given that among the “drains” can be not only personal data of customers but also information about planned mergers and acquisitions.
This is just a drop in the ocean, demonstrating that businesses must pay great attention to dealing with sensitive data. Of course, in an ideal world, the most reliable way of protection could be the work of employees with documents in a closed room under the supervision of an observer, but in the real world, this is impossible, because it is expensive, long, and inconvenient. Therefore, in the era of digital technology, the developers went further – and created an analog of such a room, but already in the virtual space.
The use of VDRs is gaining momentum. Initially, they were used mainly in the financial sector, but today they are preferred by companies from the biotech, legal and public sector, consulting, and many others.
In essence, VDRs are perfect cloud storages in which joint work is carried out on documents and which provide services of a high degree of protection of information and allow you to exercise control over its processing, minimizing any risks of illegal use.
So, what are the advantages of VDRs in comparison with other document management systems?
Advanced Protection System
Many VDR providers include extensive security capabilities such as virus scanning, viewing restrictions, file encryption, watermarking, and a multi-level system of information access rights. All of this reduces the possibility of it reaching third parties.
There is a system whose creators have gone above and beyond to safeguard information from unethical individuals dealing with papers. ILD (Information Leaks Detection) technology was introduced. ILD is a cutting-edge document leakage control system that is based on a proprietary marking algorithm. It enables you to generate fresh copies of a document while interacting with it (for example, while opening or sending it to print).
One of the primary benefits of ILD is the construction of a complete security system that incorporates information shown on the screen as well as paper documents, which are usually not secured from unlawful transfer to other parties. The system’s key benefit is that it can accurately identify the source of an information leak even if you scan a paper copy or image of a document from a computer screen. As a result, knowing that the offender would be found in any circumstance completely safeguards critical material against leaks.
Furthermore, VDRs enable data transparency, which is essential for prospective lenders and investors.
Increasing the Speed of Work
Participants in corporate processes want to deal with data as soon as feasible. The top data room providers ensure fast data entry into the system and synchronized execution of several processes at the same time. Another significant component is the absence of the necessity for participants in the process to meet in person and settle difficulties remotely.
The usage of VDRs reduces the cost of purchasing hardware as well as the cost of constructing and operating a data center. You may also save money on software by using the provider’s apps.